vAccounting Department

Virtual Accounting

Exigo Business Solutions provides businesses with a virtual accounting department to streamline their financial operations. A vAccounting Department is a remote accounting team that takes care of the day-to-day financial tasks of an organization without them having to physically be in the office. For many businesses, this type of solution can help save on time, resources and money while allowing them to keep up with growing financial demands.

Bookkeeping Essentials

Weekly Transaction Coding

Using a software app called, we process all submitted receipts which track bills, expenses and cash transactions to ensure that a company has accurate information about their financials.  Having the source document tied to each transaction and readily available when needed make it easier to plan profitable strategies that will keep their business running smoothly long term.

Bank Feeds

Processing all transactions in connected bank feeds is essential for the financial health of your business. By streaming data in real time directly from your company’s bank accounts, owners gain instant, up-to-date access to accurate information on their financial condition and can make informed decisions that are based on real numbers. This streamlining of activities means quicker processing times and faster reconciliation, reducing errors and administrative costs. 

Accounts Receivable Management

Collecting on products/services provided to your clients is essential to the overall health of a business.  We assist with creating invoices, applying payments, sending monthly statements, and emailing collection reminders in order to maximize cash flow.  Mailing physical invoices or statements is an additional $1.50 per document.

Accounts Payable Management

Accounts payable management involves the processes used to process and pay bills and manage cash flow. It is critical for any business to ensure their accounts payable processes are handled efficiently and accurately, as this helps streamline financial operations and creates a positive reputation with vendors.  Our accounts payable process requires using either Chase Bill Pay or (additional processing fees may apply).

Payroll Compliance Assistance

Payroll Entrees

Payroll journal entries are transactions that document the wages, salaries, and other payments made to employees. In order to ensure accurate financial records and compliance with labor regulations, it is important to process payroll journal entries each pay period.

Payroll Compliance

It is essential for businesses to understand the relationship between their payroll provider and federal, state and local requirements. As your accountant, our primary responsibility is to ensure that payroll taxes are properly reported and deposited on time.  Overall, it is important to manage the relationship between your payroll provider and filing requirements as it ensures that all of your payroll related transactions are executed fully under current guidelines set forth by authorities which ultimately protects our organization from potential legal action due to noncompliance.

Our team works with your payroll provider in order to keep up with changing regulations at the federal, state, and local levels. We evaluate changes in taxation laws to make sure we are providing accurate annual filing information and complying with all applicable regulations.

Sales Tax Management

As a business owner, managing sales tax can be complicated. The partnership between Avalara and our team helps makes this process simpler.  With the help of Avalara, your company can accurately stay up-to-date with current tax rates and collect taxes correctly based on the products purchased by customers. Additionally, Avalara handles filing and remitting of all collected sales taxes directly to the states without requiring your business to manage these tasks manually or hire additional personnel for compliance purposes.  This eliminates the stress and headache of trying to keep up with complicated sales tax laws.

Monthly Accounting File Review

Reviewing the transactions for accuracy, consistency and completeness in categorization is an important step in the accounting process. Categorizing financial data can help businesses become more organized by ensuring that all transactions are properly categorized and accounted for.  Consistency in categorization is also important as it ensures that similar items/expenses are categorized in the same way throughout a company's books. This allows for a clearer overview of how money moves through a business across different periods of time and can provide invaluable insight into financial trends or discrepancies.

Monthly Bank and Credit Card Reconciliations

Reconciling all business bank and business credit card statements with the transactions in the accounting software is a beneficial way to ensure accuracy for an organization. It helps protect businesses from financial losses due to incorrect data entry or other human errors that can occur when manually managing records. The reconciliation process ensures that any money coming into and going out of the company’s accounts, such as cash deposits or payments made through credit cards, are accurately represented and corresponding entries are made to match.

Advanced Financial Reporting

We believe that it is important to provide monthly financial reports so that owners and management have an accurate view of the business’ financial health. By providing monthly reports, all are kept up to date on the business’s performance and can make sound strategic decisions based on complete information. Moreover, with regular reporting, any discrepancies can be caught quickly and addressed accordingly. 

Profit and Loss
Profit and Loss Year To Date
Balance Sheet
Accounts Receivable Aging
Accounts Payable Aging
Item Summary / Sales by Customer Summary
Fathom Financial Analysis

Monthly Financial Review Call

The reason we provide the option for a monthly call to review your numbers is that it allows us to have regular dialogue with our clients about their business performance. Having this regular check-in allows us to stay up to date on how different areas of the business are performing and ensures that we can quickly adapt to changing circumstances. It also gives us an opportunity to discuss any changes in strategy or tactics that may need to be made in order to maximize profits or minimize losses.

This monthly call also serves as an accountability mechanism - it encourages responsible fiscal management on the part of our clients as they continually strive towards their business goals. With our experienced team discussing key data points each month, they can get a better understanding of what strategic steps need to be implemented in order to reach those goals. We’re able to provide valuable advice and insights into their individual businesses through this process, allowing them to make better decisions when it comes time for optimization or expansion.

Secure Online Portal

We believe that safety and security should always be top priorities for businesses storing financial information, especially in the digital world. That’s why we have a secure digital file storage system with data centers specifically created to store confidential data. By following industry best practices such as Payment Card Industry (PCI) and Data Security Standard (DSS), our secure file storage system provides your business with an effective and reliable security plan.

Our secure digital file storage system offers businesses the capability to store all their files digitally, access records when necessary, and safely share them with important parties. We offer high-level encryption and authentication technology to keep your data safe throughout transmission and within our file storage system. All data is SSL secured using industry-grade encryption protocols – ensuring only authorized personnel can access your confidential financial information.

Accounting Software Backup

Backing up your accounting software is essential for protecting your financial data from unforeseen circumstances, being able to quickly recover any lost information due to system failure, ensuring business continuity across all departments and guaranteeing no teething issues associated with updating your software based on revised standards or requirements. It ultimately provides an indispensable level of security against potential risks while enabling you maximize operational efficiency even in times of crisis.

Tax Compliance

Estimated Quarterly Tax Allocations

Our tax professionals understand how difficult it can be to accurately calculate your estimated tax payments. That’s why we provide our clients with an easy and efficient service to help them figure out the amount they need to pay each quarter.  When calculating your estimated tax payments, our team looks at your prior year tax history and current quarterly profits. By consulting the data from these two sources, we are able to determine an estimate of how much you owe in taxes each quarter. This estimate allows us to determine the right amount that you need to pay when submitting your quarterly tax payments, ensuring that the payment is accurate and sufficient.

Corporate Tax Return

Preparing a corporate tax return can be a complex and time-consuming task. Our team ensures that all the necessary documents and information is gathered in advance to make the process as smooth and efficient as possible.  Once the necessary documents are collected, our tax team will prepare the corporate return for both Federal and State filings.

Profit First Strategy

Profit First Implementation

We recognize the importance of cash management and understand how vital it is to have healthy finances. We believe that having a successful business requires effective cash flow management and this is why we help our clients to implement the profit first cash management system.

Quarterly Allocation Review

The Profit First system works on the concept that revenue should be allocated to operating expenses, owners’ compensation, profit and taxes. This system ensures that even when businesses experience difficult times, there is always money available to keep them running smoothly - which helps them to stay true to their mission and maximize their profits over time. Conducting reviews on a quarterly basis we are able to effectively monitor cash flow, while also adjusting allocations where needed in order to maximize profitability on an ongoing basis.

Bi-Weekly Allocation Reports

The importance of setting up profit first allocations on a bi-weekly basis cannot be overstated. Doing consistent allocations helps ensure that cash is being properly funneled to the correct account and that your Profit First performance is properly tracked.  Ultimately, creating a consistent rhythm is need for keeping tight control over cash management as well as ensuring overall financial health throughout the organization.

Transformative Strategy

Cash Flow Management

Cash flow management is an essential aspect of your businesses accounting and financial planning. The ability to effectively monitor, track, and manage cash flows can help you achieve your businesses financial goals.  Having the ability to comprehensively manage cash flows from one central platform, we can easily input data related to cash movements from sources such as sales, payrolls, expenses; and create a cash flow projection for future periods based on current data points.  These projections will allow you to make timely decisions on how best to manage a company’s funds for increased profitability.